Last updated: 6 August 2026
Kavrin Films respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website, contact us or work with us.
1. Who We Are
Kavrin Films is an Amsterdam-based film production business providing services including brand stories, event stories, documentary films and legacy films.
The controller responsible for your personal data is:
Kavrin Films
Operated by: [Full legal or registered business name]
Registered address: [Full registered business address]
Amsterdam, Netherlands
KVK number: [KVK registration number]
Email: info@kavrinfilms.com
Telephone: +31 6 85767217
In this Privacy Policy, “Kavrin Films”, “we”, “us” and “our” refer to the business identified above.
2. Personal Data We Collect
We may collect the following personal data.
Information You Submit Through Our Website
When you complete our contact form, we may collect:
- Your name
- Email address
- Telephone number
- Type of project you are interested in
- Information included in your message
- Your consent or privacy-preference choices
Please do not submit sensitive personal information through the general contact form unless it is necessary for your enquiry and we have requested it.
Information You Provide Directly
When you communicate or work with us, we may also collect:
- Business or organisation name
- Job title or professional role
- Billing and invoicing details
- Project requirements, schedules and budgets
- Contract and communication records
- Information needed to organise, produce and deliver a film project
Production-related personal data, including images, voices or recordings of participants, may also be processed under the relevant client agreement, contributor release, consent form or other production documentation.
Technical Information
When you use our website, limited technical information may be collected automatically, including:
- IP address
- Browser and device type
- Operating system
- Pages visited and approximate visit times
- Referring website
- Cookie preferences
- Website security and diagnostic information
The exact information collected depends on the hosting, security, analytics and cookie tools enabled on the website.
3. How We Use Personal Data
We may use personal data to:
- Respond to enquiries and requests
- Discuss and prepare quotations or proposals
- Take steps towards entering into a contract
- Plan, manage, produce and deliver film projects
- Communicate with clients, contributors, suppliers and collaborators
- Process payments and maintain accounting records
- Operate, maintain and secure our website
- Diagnose technical problems and prevent misuse
- Improve our website and services
- Establish, exercise or defend legal claims
- Comply with tax, accounting and other legal obligations
- Send marketing communications where separate consent has been provided
We will not use information submitted through an enquiry for unrelated marketing purposes unless you have separately agreed to receive such communications.
4. Legal Bases for Processing
Depending on the circumstances, we process personal data on one or more of the following legal bases:
Steps Before Entering Into a Contract
We may process your information to respond to an enquiry, understand your requirements, arrange a consultation or prepare a quotation.
Performance of a Contract
We may process personal data where it is necessary to provide agreed film-production or related services.
Legitimate Interests
We may process personal data where necessary for legitimate business purposes, including:
- Managing enquiries and business relationships
- Operating and securing our website
- Improving our services
- Maintaining appropriate business records
- Protecting our legal rights
We consider whether these interests are proportionate and whether they could unfairly affect your privacy.
Legal Obligations
We may process and retain information where required by tax, accounting, regulatory or other applicable laws.
Consent
We rely on consent where required, including for certain cookies, optional marketing communications or particular uses of images and recordings.
Where processing is based on consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing that occurred before consent was withdrawn.
5. Cookies and Similar Technologies
Our website may use cookies and similar technologies.
Essential Cookies
Essential or functional cookies may be used to:
- Make the website operate correctly
- Remember privacy preferences
- Protect the website and its forms
- Maintain website functionality
These cookies may be placed without consent where they are strictly necessary.
Analytics, Marketing and Third-Party Cookies
If analytics, advertising, tracking or social-media cookies are used, they will only be activated after consent where legally required.
Visitors must be informed about cookies used by a website, and explicit consent is generally required for tracking or other privacy-intrusive cookies. Visitors should also be able to refuse or withdraw consent easily.
Further details about individual cookies, providers, purposes and durations should be displayed through our cookie banner or cookie-settings panel.
You can change or withdraw your cookie choices through the cookie-settings option available on the website.
6. Social Media and External Content
Our website may contain links to or content associated with platforms such as Instagram.
When you click an external link or interact with embedded third-party content, the relevant provider may receive technical or usage information. Their processing is governed by their own privacy and cookie policies.
Kavrin Films is not responsible for the privacy practices or content of third-party websites.
7. Who We Share Personal Data With
We may share personal data only where reasonably necessary with:
- Website-hosting and technical-service providers
- Website form and content-management providers
- Email and communication providers
- Cloud-storage or file-delivery providers
- Accountants, legal advisers and insurers
- Contractors, filmmakers, editors and production collaborators
- Payment or invoicing providers
- Analytics or website-security providers
- Public authorities where disclosure is legally required
These parties may act as processors on our behalf or as independent controllers, depending on their role.
We do not sell personal data.
Where a provider processes personal data on our behalf, we take reasonable steps to ensure appropriate confidentiality, security and data-protection obligations are in place.
8. International Data Transfers
Some service providers may store or process personal data outside the Netherlands or European Economic Area.
Where personal data is transferred outside the EEA, we will use an approved legal safeguard where required, such as:
- A European Commission adequacy decision
- Standard Contractual Clauses
- Another legally recognised transfer mechanism
The European Commission’s Standard Contractual Clauses may be used to provide safeguards for transfers of personal data to countries outside the EEA.
You may contact us for further information about safeguards relevant to your personal data.
9. How Long We Keep Personal Data
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected and to comply with legal obligations.
Our intended retention periods are:
- General enquiries: up to 24 months after the last meaningful communication
- Unsuccessful quotations or proposals: up to 24 months after the proposal expires
- Client and project communications: for the duration of the relationship and for a reasonable period afterwards
- Contracts, invoices and accounting records: normally 7 years, or longer where legally required
- Marketing information: until consent is withdrawn or the information is no longer necessary
- Website security records: for the period reasonably required to investigate security or technical incidents
- Cookie and analytics data: according to the duration shown in the cookie-settings panel
Dutch businesses may be required to retain certain administrative records for 7 or 10 years. Personal data should otherwise not be kept longer than necessary.
Data may be retained for longer where necessary to establish, exercise or defend a legal claim.
10. Security
We take reasonable technical and organisational measures to protect personal data against:
- Unauthorised access
- Accidental loss
- Misuse
- Alteration
- Disclosure
- Destruction
Access to personal data is limited to people who reasonably require it for their role or for providing services.
No online transmission or storage system can be guaranteed to be completely secure. You should therefore avoid submitting unnecessary sensitive information through the website.
11. Your Privacy Rights
Subject to applicable law, you may have the right to:
- Ask whether we process your personal data
- Request access to your personal data
- Request correction of incomplete or inaccurate information
- Request deletion of personal data
- Request restriction of processing
- Object to certain processing based on legitimate interests
- Object to direct marketing
- Request transfer of eligible personal data
- Withdraw consent at any time
- File a complaint with a supervisory authority
These rights are recognised under the GDPR, although certain rights may be subject to legal conditions or exceptions.
To exercise a privacy right, email:
Please include enough information for us to understand and verify your request. We may request additional information where reasonably necessary to confirm your identity.
12. Complaints
You may contact us first so that we have an opportunity to address your concern.
You also have the right to submit a complaint to the Dutch supervisory authority:
Autoriteit Persoonsgegevens
Dutch Data Protection Authority
You may alternatively contact the data-protection authority in the EU or EEA country where you live or work.
13. Children’s Privacy
Our website and general enquiry services are not directed specifically at children.
We do not knowingly collect personal data directly from children through the website without appropriate authorisation. Where children participate in a production, their information, images or recordings will be handled under suitable contractual, consent and safeguarding arrangements.
14. Automated Decision-Making
We do not currently use personal data submitted through the website to make decisions based solely on automated processing that produce legal or similarly significant effects.
15. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes to:
- Our website
- Our services
- The tools or providers we use
- Our data-processing practices
- Applicable legal or regulatory requirements
The latest version will be published on this page with an updated revision date.
16. Contact Us
Questions about this Privacy Policy or our handling of personal data may be sent to:
Kavrin Films
Amsterdam, Netherlands
Email: info@kavrinfilms.com
Telephone: +31 6 85767217